Free template · updated November 3, 2026

Bed and breakfast welcome book template

A B&B guide is about sharing a home gracefully. Guests want to know when breakfast is, how to tell you about allergies, which rooms are shared, how late they can come in and how to reach you if you're asleep.

This template gives you each section with warm sample text for a bed and breakfast, from the breakfast menu to the guest lounge, plus local picks you'd recommend over coffee.

The template

Replace anything in [brackets] with your own details.

Welcome

Welcome to [B&B name]! We're [Host names], and we're delighted to have you. Please treat the guest areas as your own.

Check-in

Check-in is from [Check-in time] to [Latest check-in]. Arriving later? Message us and we'll leave your key.
Your room is [Room name] on the [Floor] floor.

Wifi

Network: [Network name]
Password: [Wifi password]

Parking

Guest parking is [Parking spot]. Please leave the [Driveway note, e.g. left side] clear for our car.

How things work

Breakfast: served [Breakfast time] in the [Breakfast room]. Today's menu is on the board.
Dietary needs: please tell us about allergies or diets by [Deadline] and we'll plan around them.
Keys: your room key also opens the front door. The front door locks itself at [Lock time].
Guest lounge: tea, coffee and books are in [Lounge location] any time.
Your room: the thermostat is [Thermostat location]. Extra pillows are in the wardrobe.
Reaching us: we live [Host living area]. Text [Host phone] any time; we'll answer between [Hours].

House rules

Up to [Max guests] guests per room. No events.
Quiet hours [Quiet hours], so everyone sleeps well.
Pets: [Pet policy]. No smoking or vaping anywhere inside.

Trash and recycling

Please use the bin in your room; we'll take care of the rest. Recycling is in [Recycling spot] in the lounge.

Local picks

Dinner: [Restaurant name]; ask us to book for you.
Walk: [Walk or trail name].
Shop: [Local shop or gallery].

Emergency info

Emergency: [Local emergency number]. Address: [Address].
Fire exits: [Exit route]. Fire extinguisher: [Location].
Hosts: [Host name], [Host phone].

Checkout

Checkout is by [Checkout time]. We'll have coffee ready if you'd like one for the road.
Please turn off the lights and heat in your room and leave your key at [Key return spot].
Thanks for staying with us!

Tips

Ask for allergies and dietary needs before arrival, not at the breakfast table.
Say clearly which areas are guests-only, shared, or private for your family.
Give a check-in window and a plan for late arrivals so nobody waits on the step.
Tell guests when and how to reach you, including at night, so they don't feel awkward knocking.
Keep fire exits and alarm locations in every room's copy of the guide.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

What should a B&B welcome book include?

Breakfast times and menu, how to share dietary needs, room and front door keys, shared spaces, how to reach the hosts, local picks, emergency info and checkout.

Should a B&B guide include house rules?

Keep them short: guest numbers, quiet hours, events, pets and smoking. The rest is hospitality information about breakfast and shared spaces.

How do I handle late arrivals at a B&B?

Set a latest check-in time and offer a backup, like a lockbox or a key left for the guest. Ask guests to message you if they'll be late.

More free templates

All welcome book templates · Every free template

Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/welcome-book/bed-and-breakfast/