Free template · updated November 3, 2026
Farmhouse welcome book template
A rented farmhouse is usually an older home in the country, and its charm comes with quirks: creaky floors, windows that stick, an old furnace or boiler, well water and a septic system. Guests also wonder which barns and fields they can explore.
This template covers each section with sample text for a country farmhouse that isn't a working farm stay, with notes for big group meals and local picks like the antique shop and country roads.
The template
Replace anything in [brackets] with your own details.
Welcome
Welcome to [Farmhouse name]! The house dates from [Year built], so it has a few creaks and a lot of character.
Check-in
- Check-in is from [Check-in time].
- The key is [Key location]. The back kitchen door is the one we all use.
Wifi
- Network: [Network name]
- Password: [Wifi password]
Parking
Please park in [Parking spot] by the [Landmark, e.g. big maple].
How things work
- Heat: [Heat note, e.g. an oil furnace with the thermostat in the front hall]. It can take an hour to warm up the whole house.
- Old windows: some are painted shut or stiff. The ones that open are [Window note].
- Water and septic: we're on a well and a septic system. [Drinking water note]. Only toilet paper in the toilets, please.
- Kitchen: the big table seats [Number]. Large pots and the slow cooker are in [Location].
- Outdoors: you're welcome on the lawn and [Allowed areas]. Please keep out of [Off-limits outbuildings]; they're used for storage and aren't safe.
House rules
- Up to [Max guests] overnight guests. No parties or events.
- Quiet hours [Quiet hours].
- Pets: [Pet policy]. No smoking or vaping inside or near the barn.
Trash and recycling
Please sort into the bins in the mudroom. Collection is [Trash day].
Local picks
- Antiques: [Shop name].
- Country drive: [Route name or description].
- Supper out: [Restaurant name].
Emergency info
- Emergency: [Local emergency number]. Civic address: [Address].
- Smoke and CO alarms: [Locations]. Fire extinguisher: [Location].
- Nearest hospital: [Hospital name].
- Host: [Host name], [Host phone].
Checkout
- Checkout is by [Checkout time].
- Please put used dishes in the sink, sort trash into the indoor bins, and turn the heat to [Away setting].
- Close the windows, lock up and leave the key at [Key location]. Thanks for staying!
Copied. Paste it into your welcome book or message.
Tips
- Name the old-house quirks up front so guests read them as charm, not as things that are broken.
- Keep unsafe outbuildings locked or clearly off-limits, and say why in a few words.
- Explain how long older heating takes to warm the house so guests don't crank it to the maximum.
- If you're on a well, test the water and tell guests plainly whether it's fine to drink.
- Give the full civic address; country farmhouses can be hard for responders to find.
Put it on one guest page instead of a binder
Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.
Questions
What should a farmhouse welcome book include?
The usual sections plus old-house notes: heating, windows, well and septic, the big kitchen, which outbuildings and fields guests can use, and local country picks.
How is a farmhouse guide different from a farm stay guide?
A farmhouse guide focuses on the house and countryside, while a farm stay guide covers animals, chores and working farm safety. Use the one that matches what guests will actually do.
Should I tell guests about septic and well water?
Yes. One line on the septic system and a clear note on drinking water prevent the most common and costly problems.
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Free to use
Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:
https://keegix.com/welcome-book/farmhouse/