Free template · updated November 3, 2026

Farm stay welcome book template

Farm stay guests come to meet the animals and see where food comes from. Your guide needs to explain which animals they can visit, when chores happen, how gates work, and which barns and machinery are off-limits.

This template lays out each section with sample text for a working farm, covering hand washing, fresh eggs, muddy boots and local picks like the farmers' market and the bakery down the road.

The template

Replace anything in [brackets] with your own details.

Welcome

Welcome to [Farm name]! We're so glad you're here. The animals are curious, the eggs are fresh, and the coffee is on.

Check-in

Check-in is from [Check-in time].
Drive past the barn to [Guest house location]. The key is [Key location].

Wifi

Network: [Network name]
Password: [Wifi password]

Parking

Please park in [Parking spot], clear of the farm lane. Tractors use it early in the morning.

How things work

Meeting the animals: you're welcome to visit the [Animals guests can visit] at [Visiting area]. Join us for chores at [Chore time] if you like.
Gates: please close every gate behind you, even if it was open when you arrived. Animals can slip out fast.
Off-limits: [Off-limits areas, e.g. the machine shed, grain bins and bull pasture] for your safety.
Hand washing: please wash your hands after touching animals, especially before eating. There's soap at [Handwash station].
Boots: rubber boots in a few sizes are in [Boot location]. Leave muddy boots on the mat inside the door.
Fresh eggs: help yourself to eggs from [Egg spot]. Please refrigerate them.

House rules

Up to [Max guests] overnight guests. No events.
Quiet hours [Quiet hours]. We start early!
Pets: [Pet policy; note guest dogs must stay leashed near livestock]. No smoking or vaping inside or near the barns.

Trash and recycling

Food scraps go in the bucket on the counter for [Scraps note, e.g. the chickens]. Trash and recycling go in the bins under the sink.

Local picks

Farmers' market: [Market name and day].
Bakery: [Bakery name].
Pick-your-own: [Farm name], in season.

Emergency info

Emergency: [Local emergency number]. Farm address: [Address].
First aid kit: [Location]. Fire extinguisher: [Location].
Host: [Host name], [Host phone]. We're usually in the barn.

Checkout

Checkout is by [Checkout time].
Please put used dishes in the sink, gather used towels and turn off the heat and lights.
Lock up, leave the key at [Key location], and say goodbye to the animals on your way out!

Tips

List exactly which animals guests can visit and which areas are off-limits; guests can't tell a safe pasture from an unsafe one.
Ask guests to wash hands after animal contact; it's a simple, important health step on farms.
Explain the gate rule with a reason, because a single open gate can cause a lot of trouble.
Keep machinery, chemicals and grain bins locked or clearly marked as off-limits, especially with children visiting.
Let guests know when early-morning farm noise is normal so it doesn't come as a surprise.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

What should a farm stay welcome book include?

The usual sections plus which animals guests can meet, chore times, gate and off-limits rules for safety, hand washing, boots and any farm food like eggs.

Can farm stay guests help with chores?

Many farm stays invite guests to join feeding or egg collecting as an optional activity. Keep it optional, supervised and away from machinery.

How do I keep children safe at a farm stay?

Say clearly which areas are off-limits, keep machinery and chemicals locked away, supervise animal visits and ask parents to keep children close near livestock.

More free templates

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Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/welcome-book/farm-stay/