Free template · updated November 3, 2026

Glamping welcome book template

Glamping guests want the outdoors without the guesswork. They need to know where the bathhouse is, how the tent heater works, what to do with food at night and how to find their way back in the dark.

This template covers each section of a glamping guide with sample text for a tent, yurt or dome site, including campfire safety, wildlife notes and what's in the camp kitchen.

The template

Replace anything in [brackets] with your own details.

Welcome

Welcome to [Site name]! Your [Tent, yurt or dome] is ready. Settle in, listen to the trees, and enjoy the stars.

Check-in

Check-in is from [Check-in time].
Please check in at [Check-in point] and we'll walk you to your site. There's a cart for luggage.

Wifi

Network: [Network name] (in the [Wifi area] only)
Password: [Wifi password]
Cell signal is [Cell signal note].

Parking

Park at [Parking area]. Your site is a [Walking time] walk along the lit path.

How things work

Heat: the [Heater type] is beside the bed. [Heater instructions]. Please don't bring other heaters, candles or open flames inside the tent.
Lights: [Lighting note, e.g. the solar lanterns charge by day; switch on at the base]. Flashlights are in the basket.
Bathhouse: toilets and showers are at [Bathhouse location], [Walking time] from your site.
Camp kitchen: [Kitchen note, e.g. the two-burner stove is on the covered deck; turn off the gas at the tank when done].
Campfire: use the fire ring only, keep water nearby and put the fire out fully before bed. Check [Fire rating source] for any fire ban.

House rules

Up to [Max guests] guests at your site. No events.
Quiet hours [Quiet hours]; voices carry through canvas.
Pets: [Pet policy]. No smoking or vaping in tents.

Trash and recycling

Please keep food and trash in [Food storage, e.g. the locking bin] at night so animals stay wild. Sort into the bins at [Bin location].

Local picks

Swimming hole: [Spot name].
Morning walk: [Trail name].
Rainy day: [Indoor option].

Emergency info

Emergency: [Local emergency number]. Site address: [Address], site [Site number].
First aid kit: [Location]. Fire extinguisher: [Location].
Host on site: [Host name], [Host phone or where to find us].

Checkout

Checkout is by [Checkout time].
Please leave used dishes in the tub at the camp kitchen, make sure the fire is out, turn off the heater and lights, and zip the tent closed.
Leave the lantern and key at [Return spot]. Thanks for camping with us!

Tips

Be clear that no candles, open flames or outside heaters go inside the tent, and explain the heater you provide.
Describe the walk to the bathhouse honestly and leave flashlights; it's the first thing guests worry about at night.
Tell guests how to store food overnight and why, especially if bears, raccoons or rodents are around.
Give each site a number and include it in the emergency info so responders find the right tent.
Point guests to the current fire rating or ban instead of promising campfires.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

What should a glamping guest guide include?

Check-in and the walk to the site, how the heat and lights work, where the bathhouse is, camp kitchen and campfire notes, food storage for wildlife, local picks, emergency info and checkout.

How do I keep glamping guests safe with heaters?

Use a heater made for tents or indoor use and explain how it works. Ask guests not to bring other heaters, candles or open flames inside, and provide CO alarms where fuel-burning appliances are used.

What should guests do with food at a glamping site?

Store it in a locking bin, cooler box or car overnight, never in the tent. Explain that it keeps wildlife away from the site.

More free templates

All welcome book templates · Every free template

Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/welcome-book/glamping/