Free template · updated November 3, 2026

RV and camper welcome book template

A parked RV or camper rental is cozy, but guests often haven't used one before. They need to know how the water pump and hot water work, what runs on propane, how the tanks work and when to roll in the awning.

This template covers each section with sample text for an RV set up on a site, with clear safety notes for propane and CO and local picks around the campground.

The template

Replace anything in [brackets] with your own details.

Welcome

Welcome to [Camper name]! She's parked, level and ready for you. Here's how everything works.

Check-in

Check-in is from [Check-in time].
The RV is at [Site location]. The key is [Key location]. Use the step and the grab handle by the door.

Wifi

Network: [Network name]
Password: [Wifi password]

Parking

Please park beside the RV at [Parking spot], not on the hookup side.

How things work

Hookups: the RV is connected to power, water and sewer. Please leave all hoses and cables as they are.
Water pump and hot water: [Pump note, e.g. city water is connected, so no pump needed]. The water heater switch is [Switch location]; give it [Heat-up time] to warm up.
Propane: the stove, fridge and furnace use propane. Light the stove by [Stove instructions] and turn it off after cooking. If you smell gas, turn off the stove, get everyone out, and call us.
Tanks: please keep showers short so the grey tank doesn't fill. Only RV toilet paper goes in the toilet. We empty the tanks.
Awning: please roll it in when it's windy or when you leave.
Slide-outs: they're already out; please don't operate them.

House rules

Up to [Max guests] overnight guests. No events.
Campground quiet hours: [Quiet hours].
Pets: [Pet policy]. No smoking or vaping inside the RV.

Trash and recycling

Please sort into the small bins inside. The campground bins are [Campground bin location].

Local picks

Camp store: [Store name].
Swim or trail: [Spot name].
Dinner in town: [Restaurant name].

Emergency info

Emergency: [Local emergency number]. Location: [Campground name and address], site [Site number].
Smoke, CO and propane alarms: [Locations]. Fire extinguisher: [Location]. Emergency exit window: [Location].
Campground office: [Office phone]. Host: [Host name], [Host phone].

Checkout

Checkout is by [Checkout time].
Please put used dishes in the sink, roll in the awning, and turn off the furnace, water heater and lights.
Lock the door and leave the key at [Key location]. Happy travels!

Tips

Say clearly that you handle tank dumping and hookups, so guests don't try it themselves.
Include a short 'if you smell gas' step and make sure propane, CO and smoke alarms work.
Show where the emergency exit window is; most guests don't know RVs have one.
Ask guests to roll in the awning when it's windy; it's the easiest thing to damage.
Put the site number in the emergency section along with the campground address.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

What should an RV rental welcome book include?

Hookups, water pump and hot water, propane appliances, tanks, the awning and slide-outs, campground info, local picks, emergency info including the exit window, and checkout.

Should guests empty the RV tanks?

For a parked rental, it's simpler and fairer for the host to handle tanks and hookups. Just ask guests to keep showers short and use RV toilet paper.

How do I explain propane safety in an RV?

Explain how to light and turn off the stove, point out the propane and CO alarms, and give a short plan if they smell gas: turn it off, get out and call you.

More free templates

All welcome book templates · Every free template

Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/welcome-book/rv-camper/