Free template · updated November 3, 2026

Private room welcome book template

When guests rent a room in your home, the guide is mostly about sharing: which spaces they can use, kitchen and bathroom etiquette, who else lives there and how to come and go late without waking anyone.

This template gives each section with friendly sample text for a private room, so guests feel welcome and your household keeps its routine.

The template

Replace anything in [brackets] with your own details.

Welcome

Welcome! I'm [Host name], and this is my home. Your room is [Room description]. Please make yourself comfortable.

Check-in

Check-in is from [Check-in time].
The front door code is [Door code]. Your room key is on the desk in your room.

Wifi

Network: [Network name]
Password: [Wifi password]

Parking

[Parking note, e.g. street parking out front is free after 6 pm].

How things work

Who lives here: [Household, e.g. me and my cat, Pepper]. Please keep your door closed if you'd rather the cat stays out.
Shared spaces: you're welcome to use the [Shared spaces, e.g. kitchen, living room and back deck]. My bedroom and office are private.
Kitchen: help yourself to [Kitchen note, e.g. tea, coffee and cooking oil]. A shelf in the fridge is yours, marked with a sticker.
Bathroom: the bathroom is [Shared or private]. Your towels are the [Colour] ones.
Coming home late: please come in quietly after [Time]. The hall light switch is [Switch location].
Your room: it locks from the inside. There's a fan in the closet and extra blankets on the shelf.

House rules

[Max guests] guest(s) overnight. No visitors or events, please.
Quiet hours [Quiet hours].
No smoking or vaping inside or on the deck.

Trash and recycling

Please sort into the bins in the kitchen. I'll take them out.

Local picks

Breakfast: [Cafe name].
Transit: [Nearest stop].
My favourite walk: [Park or route].

Emergency info

Emergency: [Local emergency number]. Address: [Address].
Smoke alarm: [Location]. Fire extinguisher: [Location].
Host: [Host name], [Host phone].

Checkout

Checkout is by [Checkout time].
Please put used dishes in the sink, gather used towels, and turn off the lights and fan.
Leave your room key on the desk and lock the front door behind you. It was lovely having you!

Tips

Be specific about which spaces are shared and which are private; guests feel more relaxed when they know.
Mention pets and other household members in the listing and guide, for allergies and comfort.
Give guests their own fridge shelf and towels so nothing gets mixed up.
Make sure the guest room has a lock and that guests know how it works.
Explain late-night arrival so guests don't feel awkward coming home after you've gone to bed.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

What should a private room welcome book include?

Who lives in the home, which spaces are shared or private, kitchen and bathroom notes, the room lock, coming home late, wifi, local picks, emergency info and checkout.

How do I share a kitchen with guests?

Say what they can use, give them a fridge shelf and let them know any times you'd like the kitchen for yourself. Keep it friendly and simple.

Can I ask room guests not to have visitors?

A short no-visitors or no-events request is reasonable in a shared home. Match it to the rules in your listing.

More free templates

All welcome book templates · Every free template

Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/welcome-book/private-room/