Free template · updated November 3, 2026

Bike instructions for guests (template)

Free bikes are a lovely extra for a beach town, a rail trail or a lake road. The questions guests ask are always the same: which bike fits, where are the helmets, what's the lock code, and where's good to ride.

This template answers those, adds a quick before-you-ride check, explains locking and child gear, lists a few routes and says what to do with a flat tire or a crash. Fill in your bikes, sizes and favourite rides.

The template

Replace anything in [brackets] with your own details.

The bikes

We have [Bike list, e.g. two adult bikes, one child's bike] at [Bike location].
Lock code: [Bike lock code].
Helmets are in [Helmet location]. Please wear one, and children always should.
Child seat or trailer: [Child gear, or delete].

Before you ride

Squeeze both brakes. They should stop the wheels firmly.
Press the tires. If they feel soft, the pump is at [Pump location] and the pressure is printed on the side of the tire.
Adjust the seat with [Seat adjustment, e.g. the quick-release lever]. Close it tightly again.
Riding near dusk? Lights are in [Light location].

On the road and trail

Ride with traffic and follow the local road rules.
On shared trails, ring your bell or call out before you pass walkers.
[Local notes, e.g. The shoulder on Main Road is narrow; use the trail instead.]

Where to ride

[Route one, distance and what's there]
[Route two, distance and what's there]
[Trail or bike shop for rentals and repairs]

Locking up

When you stop, lock the frame to something solid. At night, please bring the bikes back to [Bike location] and lock them.

If something goes wrong

Flat tire: a repair kit is in [Repair kit location], or call us and we'll sort it.
Something's broken: please don't ride it. Let us know.
Accident or injury: call [Emergency number] for anything serious, then call [Host name] at [Host phone].

Tips

Offer helmets in a few sizes, including children's, and replace any helmet that's taken a hit.
Do a quick brake and tire check between stays; a soft tire is the most common complaint.
Change the bike lock code regularly, like any other code at the property.
List routes you've actually ridden, with distances, rather than a generic map.
Check your insurance before offering bikes, and say any age or use limits plainly.

Put it on one guest page instead of a binder

Keegix turns your welcome book into one link and a QR sign by the door. Upload the binder you already have and AI drafts the page in about a minute, or paste this template in. Free forever for one property.

Upload my binder, free See a sample guest page

Questions

Should I provide helmets with rental bikes?

Yes, in a range of sizes including for children. In some places helmets are required by law for some or all riders, so check your local rules.

How do I keep rental bikes in good shape?

Check brakes, tires and chains between stays, store them out of the rain, and get them serviced once a season.

Are hosts responsible if a guest is hurt on a bike?

It depends on where you are and your insurance. Talk to your insurer before offering bikes, and keep the bikes well maintained.

More free templates

All house manual instructions · Every free template

Free to use

Copy it, change it, print it, use it with any platform. Sharing it with a host group, on a blog or in a forum? A link back to this page helps other hosts find the latest version:

https://keegix.com/house-manual/bikes/